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A quick guide about Australia visa process

Here you find a quick, but comprehensive summary of items to be noted as part of your visa application to Australia.

Know everything about Australia visa process

The below is a comprehensive summary of items that comes handy while you start preparing your Australia visa application.


Australia visa processing is one of the seamless ones and quite quick on approvals. For Indian passport holders, Australia visa process involves the following,

  1. Document preparation & verification: Preparation of documents (refer the below checklist for more details). Consider at least 5 to 6 days to get all your documents prepared.

  2. Document submission: The documents need to be submitted to The High Commission of Australia. There are no fingerprint scanning and the submissions may be managed through a third party.

  3. Approval process: VFS officials will move your documents to the Australia Consulate for the review and approvals. It usually takes around 10 days for the whole approval process.

  4. Receipt of visa: The visa comes in the form of an electronic document, which can be printed.

Australia Visa Document Checklist

Here we have tried summarising the key documents to be prepared while applying for your visa for Australia.


Please note the below key aspects before starting your work on documents,

  1. Prepare all documents in A4 size

  2. Ensure that all the scan copies are clear and readable

  3. Do not staple any of the documents

  4. Embassy may ask for additional documents, during the approval process

The below is a summary of documents needed as part of the Australia visa processing,

  1. Notarised passport copies of the applicant,

    1. Must have all the used and unused pages of passport

    2. Must be valid for at least 6 months from the return date

    3. Must not be older than 10 years

    4. Must have at least 2 blank pages

  2. Application Form (Form 1419, 956)

  3. Photographs: Two recent coloured photographs,

    1. Must be new photos, matte finish

    2. Must not have used earlier for any visas

    3. Should be of 35mm X 45mm in dimensions

    4. Should be on a white background

    5. Should have at least 80% face coverage

    6. Should be non-smiling, without glasses, 

    7. Should not have a hat/cap or other head covering, unless the applicant wears such items as part of religious/ethinic beliefs

  4. Covering letter: To be addressed to The Australian High Commission, mentioning the duration of visit, purpose, expenses, details of all applicants with their names and passport numbers

  5. Bank statement: Original and updated bank statement for the last 3 months, with the bank’s seal and signature of the authorised person at bank

  6. Income Tax Returns (ITR) files for last 3 years

  7. AADHAR or Voters ID card

  8. If invited by someone to visit Australia, the below documents are needed,

    1. Passport & visa copy of the invitee

    2. Invitation letter

    3. Relationship proof between invite and applicant

  9. Hotel confirmation vouchers, for all the nights, with the hotel name, address, telephone number and email ID, along with the payment receipt.

  10. Occupation proof, as per below

    1. For Employed applicants,

      1. Employment certificate/offer letter

      2. NOC/leave letter sanctioned by authorised official

      3. Payslips of last 3 months

    2. For Proprietor/owner applicants,

      1. Cover letter on company’s letter head

      2. Company’s original bank statement, with bank’s seal & signature

      3. Income Tax Returns (ITR) of the company for the last 3 years

      4. Company memo/partnership deal/establishment license

    3. For Students applicants,

      1. Leave letter or report card issued from School

      2. School ID

    4. For Sponsored applicants,

      1. Proof of sponsorship and/or private accommodation by completing a national form of the Schengen State concerned

    5. For Retired applicants,

      1. Proof of retirement

      2. Pension statements of last 3 months

      3. Proof of regular income generated by ownership of property or business

  11. If the applicant is traveling for honeymoon, then the marriage certificate or marriage card along with the engagement photographs are needed. Fresh photos are needed, instead of old ones, which were used for an earlier visa.

FAQs on Australia Visa Processing

We understand that you may have many questions in mind, before you apply for your visa. Some of them may get answered below. For any more queries, write or call us,


Q. Should I submit my passports for visa approvals?

No, your original passports are not to be submitted for Australia visa.

Q. Will VisaBadge help in preparing the documents?

Yes, VisaBadge is an online tool that helps you apply visas. We will take care of your document preparation, verification, submissions and tracking of visas, until the receipts at your place.

Q. Will VisaBadge help in getting appointments for document submission?

Yes, we will take care of the appointments with the respective Embassies.

Q. What is the cost of Australia visa processing?

The visa processing charges to be paid at VFS center will be around Rs 8700/-. This is inclusive of the consulate and VFS charges. The pricing of various services that VisaBadge offers is available on

Q. How much time it takes for the visa processing?

The usual duration for the visa approvals, as per the Consulates is around 10 working days. However, this may change based on the nature and type of visa, peak/off-peak time in the year, etc.

Q. Is it mandatory for me to appear at the VFS personally?

No, the submissions can be done through a third party or a visa agent. If the visa agent is handling the submissions, relevant forms must also be signed (Form 956).

Q. Will VisaBadge team help in tracking the visa processing status?

Yes, we will keep the status of your visa tracked and updated on your My Visas page.

Q. Can VisaBadge team influence Embassy officials in getting the visas approved?

No, the officials at the immigration department are not directly connected to any of the agents or the applicants, unless they have a question specific to your application. It's NOT recommended to solicit an immigration official directly.

Q. Should I book my hotels & flights, before applying for the visa?

The hotel bookings are mandatory to be submitted as part of the visa documents.

Q. Will there be a refund of the fees paid, in case of visa rejections?

The fees paid to the Embassies and VFS is NOT refundable. However, 50% of your payment done to VisaBadge is refundable in case of visa rejections.

Read More on Australia Visa Process

Some of our experts have compiled a lot more information that you may find useful, that contain varied nuances how things work with visa application, submission, Embassies and immigration centers. Please find them below in our blog.

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