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A quick guide about Canada visa process

Here you find a quick, but comprehensive summary of items to be noted as part of your visa application to Canada.

Know everything about Canada visa process

The below is a comprehensive summary of items that comes handy while you start preparing your Canada visa application.


For Indian passport holders, Canada visa process involves the following,

  1. Document Preparation: The preparation of documents (refer the below checklist for more details), most applicants take around 5 to 6 days.

  2. Submission: The documents along with the original assport need to be submitted to the Embassy, which can be done personally or through a third party.

  3. Processing: Embassy officials will start the approval process with the review of your documents. It usually takes around 8 to 10 working days for the whole approval process.

  4. Despatch: The stamped passports will be couriered to you directly, or to the address that you’ve requested it to. Usually, the duration of the entire process is about 15 to 20 days, including the despatches. However, during the peak travel months, this could go up to 25 working days.

Summary: To summarise, the visa processing is fairly complex and one must plan in advance to get it done right and the visas come with 90 days single entry format.

Canada Visa Document Checklist

Here we have tried summarising the key documents to be prepared while applying for your visa for Canada.


Please note the below key aspects before starting your work on documents,

  1. Prepare all documents in A4 size

  2. Ensure that all the scan copies are clear and readable

  3. Do not staple any of the documents

  4. Embassy may ask for additional documents, during the approval process

The below is a summary of documents needed as part of the Thailand visa processing.

  1. Original Passport of the applicant,

    1. Must not be older than 10 years, with at least 6 months validity

    2. Must have at least 2 blank pages to affix visa

    3. Must submit all the old passports along, if any

  2. Visa application form (both application & consent form, in case of third party submissions), duly signed

  3. Two recent coloured photographs,

    1. Must be less than 3 months old, not used earlier for any visas

    2. Should be of 45 MM X 35 MM in dimensions, with 80% head coverage, without borders

    3. Should be on a white background, matte finish non-smiling, not scanned/stapled

    4. Name & date of birth to be mentioned behind the photo

  4. Covering letter - to be addressed to The Visa Officer, The Canadian High Commission, New Delhi, mentioning the duration of visit, purpose, expenses, details of all applicants with their names and passport numbers. Covering letter must be on company letter head, if the applicant is self employed.

  5. Original and updated bank statement for the last 6 months, with the bank’s seal and signature of the authorised person at bank

  6. Forex endorsement on passport/credit card statement/FD statements/fixed property proof to prove the income & asset base

  7. Income Tax Returns (ITR) files for last 3 years

  8. Address proof, if the applicant has passport that's issued in a city other than New Delhi, Mumbai or Kolkata - address proof on company's letter head, signed & sealed by authorised signatory

  9. Occupation proof, as per below

    1. For Employed applicants,

      1. Employment certificate/offer letter

      2. NOC/leave letter sanctioned by authorised official

      3. Payslips of last 6 months

    2. For Proprietor/owner applicants,

      1. Cover letter on company’s letter head

      2. Company’s original bank statement, with bank’s seal & signature

      3. Income Tax Returns (ITR) of the company for last 3 years

      4. Company memo/partnership deal/establishment license

    3. For Students applicants,

      1. Leave letter or report card issued from School

      2. School ID

    4. For Sponsored applicants,

      1. Proof of sponsorship and/or private accommodation

    5. For Retired applicants,

      1. Proof of retirement

      2. Pension statements of last 3 months

      3. Proof of regular income generated by ownership of property or business

  10. For applicants who has family/friends in Canada

    1. Invite letter along with the ID card of the citizen

    2. Invite letter, work permit, copy of work visa & passport if the invite is from non Canada citizen

  11. For business visas,

    1. Covering letter from the company in India

    2. Invitation letter from the company in Canada, mentioning the details as below,

      1. Information of the applicant (name, gender, passport number, DOB)

      2. Purpose of visit, financial documents, travel dates, duration

      3. Information about inviting company (name, contact, gender, business details)

FAQs on Canada Visa Processing

We understand that you may have many questions in mind, before you apply for your visa. Some of them may get answered below. For any more queries, write or call us,


Q. Should I submit my passports for visa approvals?

Yes, your passports must be submitted as part of the processing. The visa approval comes in the form of stamping on one of the pages on your passports.

Q. Will VisaBadge help in preparing the documents?

Yes, VisaBadge is an online tool that helps you apply visas. We will take care of your document preparation, verification, submissions and tracking of visas, until the receipts at your place.

Q. Will VisaBadge help in getting appointments for document submission?

Yes, we will help in getting appointments with the respective Embassies.

Q. What is the cost of Canada visa processing?

The visa processing charges to be paid online while submitting the visa form is Rs 12500/-. The pricing of various services that VisaBadge offers is available on

Q. How much time it takes for the visa processing?

The usual duration for the visa approvals, as per the Consulates is around 8 to 10 working days. However, this may change based on the nature and type of visa, peak/off-peak time in the year, etc.

Q. Is it mandatory for me to appear at the Embassy personally?

Yes, the applicants from Asia, Asia-Pacific & America must visit the Embassy personally for biometrics.

Q. Will VisaBadge team help in tracking the visa processing status?

Yes, we will keep the status of your visa tracked and updated on your My Visas page.

Q. Can VisaBadge team influence Embassy officials in getting the visas approved?

No, the officials at the immigration department are not directly connected to any of the agents or the applicants, unless they have a question specific to your application. It's NOT recommended to solicit an immigration official directly.

Q. Should I book my hotels & flights, before applying for the visa?

No, it's not mandatory to book flights and hotels as part of your visa application.

Q. Will there be a refund of the fees paid, in case of visa rejections?

The fees paid to the Embassies is NOT refundable.

Read More on Canada Visa Process

Some of our experts have compiled a lot more information that you may find useful, that contain varied nuances how things work with visa application, submission, Embassies and immigration centers. Please find them below in our blog.

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