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Here you find a quick, but comprehensive summary of items to be noted as part of your visa application to Vietnam.
The below is a comprehensive summary of items that comes handy while you start preparing your Vietnam visa application.
To visit Vietnam, Indian passport holders can complete a pre-arrival registration online, after which the Vietnam immigration department will issue a visa approval letter using which the applicants shall travel. Upon arrival at the Vietnam airport, your passport will be stamped with the visa at the immigration counters.
Alternatively, you can also apply for visa prior to travel and the below are the documents that are needed towards this,
Document Preparation: To prepare the documents (refer the below checklist for more details), usually applicants take around one or two days.
Submission: The documents shall be submitted to the Embassy, which can be done personally or through a third party.
Processing: Embassy officials will start the approval process with the review of your documents. It usually takes around 8 working days for the whole approval process.
Despatch: The stamped passports will be couriered to you directly, or to the address that you’ve requested it to. Usually, the duration of the entire process is about 10 days, including the despatches. However, during the peak travel months, this could go up to 15 working days.
Summary: To summarise, the visa processing for Vietnam is a quite straightforward one, as long as one knows the steps involved and plan in advance. It’s best to initiate the process at least 20 days prior to the travel date, to be able to accommodate any unforeseen delays.
Here we have tried summarising the key documents to be prepared while applying for your visa for Vietnam.
Please note the below key aspects before starting your work on documents,
Prepare all documents in A4 size
Ensure that all the scan copies are clear and readable
Do not staple any of the documents
Embassy may ask for additional documents, during the approval process
The below is a summary of documents needed as part of the Vietnam visa processing.
Original Passport along with the photocopies of the applicant,
Must not be older than 10 years, with at least 6 months validity
Must have at least 2 blank pages to affix visa
Must submit all the old passports along, if any
Copy of the front & back pages of the passport, duly attested
Visa application form, duly signed
Two recent coloured photographs,
Must be less than 3 months old, not used earlier for any visas
Should be of 45 MM X 35 MM in dimensions, with 80% head coverage
Should be on a white background, matte finish non-smiling, not scanned/stapled
Covering letter - to be addressed to The Visa Officer, Embassy of Vietnam, located at New Delhi, mentioning the duration of visit, purpose, expenses, details of all applicants with their names and passport numbers
Flight tickets, for onward & return
Hotel confirmation vouchers, for all the nights, with the hotel name, address, telephone number and email ID, along with the payment receipts
Original and updated bank statement for the last 3 months, with the bank’s seal and signature of the authorised person at bank
Foreign exchange endorsement on applicant's passport or credit card copy
For applicants who has family/friends in Vietnam
Invite letter along with the ID card of the Vietnam citizen
Invite letter, work permit, copy of work visa & passport if the invite is from non Vietnam citizen
For business visas,
Covering letter from the company in India
Invitation letter from the company in Vietnam, mentioning the details as below,
Information of the applicant (name, gender, passport number, DOB)
Purpose of visit, financial documents, travel dates, duration
Information about inviting company (name, contact, gender, business details)
We understand that you may have many questions in mind, before you apply for your visa. Some of them may get answered below. For any more queries, write or call us,
Q. Should I submit my passports for visa approvals?
Yes, your passports must be submitted as part of the processing. The visa approval comes in the form of stamping on one of the pages on your passports.
Q. Will VisaBadge help in preparing the documents?
Yes, VisaBadge is an online tool that helps you apply visas. We will take care of your document preparation, verification, submissions and tracking of visas, until the receipts at your place.
Q. Will VisaBadge help in getting appointments for document submission?
Yes, we will help in getting appointments with the respective Embassies.
Q. What is the cost of Vietnam visa processing?
The visa processing charges to be paid online while submitting the visa form is Rs 5999/-. The pricing of various services that VisaBadge offers is available on https://visabadge.com/dashboard
Q. How much time it takes for the visa processing?
The usual duration for the visa approvals, as per the Consulates is around 8 to 10 working days. However, this may change based on the nature and type of visa, peak/off-peak time in the year, etc.
Q. Is it mandatory for me to appear at the Embassy personally?
Yes, it's mandatory to visit the Embassy personally.
Q. Will VisaBadge team help in tracking the visa processing status?
Yes, we will keep the status of your visa tracked and updated on your My Visas page.
Q. Can VisaBadge team influence Embassy officials in getting the visas approved?
No, the officials at the immigration department are not directly connected to any of the agents or the applicants, unless they have a question specific to your application. It's NOT recommended to solicit an immigration official directly.
Q. Should I book my hotels & flights, before applying for the visa?
Yes, the onward & return flight tickets along with the hotel confirmation vouchers are mandatory to be completed before you apply for the visas.
Q. Will there be a refund of the fees paid, in case of visa rejections?
The fees paid to the Embassies is NOT refundable.
Some of our experts have compiled a lot more information that you may find useful, that contain varied nuances how things work with visa application, submission, Embassies and immigration centers. Please find them below in our blog.